Internal Fees

Internal Fees are charged via journal voucher and are expected to recover the full costs of providing goods and services within the OSU community. Internal fees are reviewed annually for compliance with Federal OMB Uniform Guidance 2 CFR 200 and Oregon State University policies.

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Building Room Rental Fees

Rates are for 4 hours in one day except where noted on fee. Rooms with asterisk will be charged on half of the rate for less than 4 hours.

Categories are defined as: I: UNIVERSITY COMMUNITY. a.Recognized student organizations & student fee funded programs. b.Alumni activities of OSU Alumni Assoc. c.Admin., staff, faculty activities directly connected to the univ. d.State Agencies with the OR Dept. of Ed. or Federal Agencies funded by grants to OSU. Category II: GUESTS. a.Admin., staff, faculty activities that are of a social nature; not connected with OSU. b.Corvallis Comm. Organizations. c.Corvallis Government Organizations. d.Regional and National Organizations & Agencies. e.Commercial Organizations. Price is dependent upon the category which fits the organization. For specific details, please see website http://osumu.org/pdf/meeting_rates_room_pricing.pdf.


2078: Memorial Union Room Rental 
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Room rentals - further detail and pricing shown on website https://mu.oregonstate.edu/reservations. Note - an additional access fee for extended client set-up and tear down beyond the standard access times will be based upon the cost of the room per hour. Also, note that access to the Memorial Union beyond the standard building hours will be charged based upon current staffing rates and costs to program building systems.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$40.00 - $3,390.00/Half Day/Full Day 6/5/2025 Deb Mott MUNAVS MUN - Audio / Visual Services Deb Mott

14643: Set-up Charges for Rooms & Event Spaces 
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Per event rate based on room and size of event.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$38.00 - $750.00/event 1/30/2025 Deb Mott MUNAVS MUN - Audio / Visual Services Deb Mott
 

Equipment Rental Rates

All equipment is for use in the MU and MU East International Forum only, unless noted.The minimum amount that will be billed is $5. Charges are based on a 24-hour day or per event unless otherwise approved. Cancellations for equipment must be made at least twenty-four hours prior to the event. If cancellations are not made within this time period, an apportioned amount of the rental will be charged. Repair or replacement charges will be made if equipment is returned damaged or broken. A special set-up fee may be charged for equipment requested as an immediate need on the day of the event. For specific details, please see website http://osumu.org/pdf/meeting_rates_room_pricing.pdf.

Categories are defined as: I: UNIVERSITY COMMUNITY. a.Recgonized student organizations & student fee funded programs. b.Alumni activities of OSU Alumni Assoc. c.Admin., staff, faculty activities directly connected to the univ. d.State Agencies with the OR Dept. of Ed. or OUS & Federal Agencies funded by grants to OSU. Category II: GUESTS. a.Admin., staff, faculty activities that are of a social nature; not connected with OSU. b.Corvallis Comm. Organizations. c.Corvallis Government Organizations. d.Regional and National Organizations & Agencies. e.Commercial Organizations.


14254: Flags with Poles and Stands 
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US and International Flags represented by the countries with students at OSU.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$6.00/Day 2/10/2025 Stephanie Pearse MUNAVS MUN - Audio / Visual Services Michelle Rucker

14646: Plaza equipment rentals 
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This fee is for equipment rented in conjunction with the rental of MU Plaza space. The rental includes MU provided setup and tear-down of the equipment. The specific rates are; 10x10 canopy $190, 10x10 pop up canopy $70, 10x20 pop up canopy $120, 20x20 canopy $350, outdoor heaters $110 (propane will be an extra charge based on actual cost and usage), 4'x8' stage $80, stage Panels $80, and power access box $30.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$30.00 - $350.00/Event 7/12/2025 Stephanie Pearse MUNAVS MUN - Audio / Visual Services Michelle Rucker

15703: Audio - Visual Packages 
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This may include, but is not limited to, meeting room installed A/V packages, video streaming, recording, microphone packages for conference calls, presentation packages, sound systems for various activities, etc. Detailed pricing information can be found at https://mu.oregonstate.edu/reservations and will be discussed with client prior to any contract signing.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$12.00 - $1,220.00/event 2/27/2025 Deb Mott MUNAVS MUN - Audio / Visual Services Deb Mott

16639: Lawn Games Rentals 
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Rental for lawn games including Corn Hole, Spike Ball, Badminton, Yardzee, Ladder Ball Group A rates: $60/day, Group B rates: $200/day, Group C rates $260/day
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$60.00 - $260.00/day 6/3/2025 Stephanie Pearse MUNSPE MUN - Small Programs - Events Stephanie Pearse
 

Kitchen Rental Rates

The Global Community Kitchen provides opportunities to develop various transferable skills. The kitchen has a teaching station, production equipment, dry storage, built-in walk-in refrigerators, a double-door freezer, and a commercial dishwasher. Production equipment includes convection ovens, woks, steamer combination ovens, 8-burner gas range, deep-fat fryers, and steam-jacketed kettles. Event services include consultation with GCK staff, hot and cold holding equipment for food & beverages, full chinaware package, serving utensils, plastic wrap, aluminum foil, aprons, gloves, trash disposal, and compost bins & recycle bins. The GCK also has a box cube van for events needing transportation to the venue. The use of this space requires staffing oversight for each activity. This fee is inclusive of all items needed for production, serving & clean-up of events. Staffing is for the administration of the kitchen- not as labor to clean up after events. Food costs are not included.


10837: Global Community Kitchen - Transportation Fee 
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Use of step van for transporting food, materials, and containers to and from kitchen. If additional labor is required, it will be charged at a rate of $15 per hour, per student staff. If additional materials are required, they will be charged at cost.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$32.00 - $62.00/use 5/12/2025 Deb Mott MUNKIT MUN - Community Kitchen

14829: Global Community Kitchen Event Staffing 
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This fee is for one hour of GCK staff time. The specific rates are; Student worker $16/hr, GCK Coordinator $53/hr and Assistant Director $70/hr. Student Fee Funded Departments and Recognized Student Organizations (RSO) will receive a 25% discount on labor.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$16.00 - $70.00/Hour 5/12/2025 Deb Mott MUNKIT MUN - Community Kitchen Eric Beeler

15215: Global Community Kitchen use 
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Fee covers the hourly use of the Global Community Kitchen in the Memorial Union. Labor is required for kitchen operation and will be billed separately depending on who is assisting in the kitchen. The labor rates are $16/hr for a student worker, $53/hr for the Global Community Kitchen Coordinator or $70/hr for Assistant Director (see fee 14829). If additional materials are required, they will be charged at cost to the client. Student Fee Funded Departments and Recognized Student Organizations (RSO) will receive a 100% discount on kitchen rental and a 25% discount on labor.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$26.00/Hour 5/12/2025 Deb Mott MUNKIT MUN - Community Kitchen Eric Beeler

15831: Global Community Kitchen Equipment Rental Fee 
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Rental of food production equipment, serving equipment, hot/cold equipment, beverage containers, etc. which may be rented for use out of the Global Community Kitchen. For the complete list of fees, visit https://gck.oregonstate.edu/reservations or stop by the Global Community Kitchen. If additional materials are required, they will be charged at cost.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$1.00 - $37.00/Piece of equipment/use 5/12/2025 Deb Mott MUNKIT MUN - Community Kitchen Eric Beeler
 

MU Fees & Services


16150: MU Labor Fee 
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This fee is for one hour of an MU employee’s time. The range of rates are from $24 - $166.50 depending on the classification of the employee doing the work. A full listing of the employee classifications and related rates can be found at https://mu.oregonstate.edu. Depending on the classification of worker and the nature of the work, the index used for billings may be MUNFAC, MUNCUS, MUN99F, MUNBLD, or MUNAVS (all are related auxiliary funds)
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$24.00 - $166.50/Hourly 6/5/2025 Deb Mott MUNFAC MUN - MU Facility Deb Mott
 

The Basement

Rates do not include cost of supervision, other staffing, special set up or clean up.


10971: Facility Rental and Special Events 
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Rates vary depending on type of group and number of lanes, tables, computers reserved. Whole Facility = $170-200/hour; Gaming Lounge = $19.50-31.50/hour; Bowling Lanes = $15-18/hour/lane; Billiard Tables = $5-7/hour/table; Shuffleboard = $2-2.50/hour. The minimum reservation expense outside of normal operating hours is as follows: less than or equal to 1 hour = $75-125 minimum; 1-2 hours = $100-150 minimum; 2-3 hours = $125-175 minimum; and reservations greater than 3 hours = $150-200 minimum.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$2.00 - $200.00/Hour 5/29/2025 Stephanie Pearse MUNLAN MUN - Memorial Union Lanes & Games Stephanie Pearse

11517: Advertising Fee 
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These fees cover the cost associated with advertising, marketing, wages, graphic design, program materials, and use of facility space for the Memorial Union Basement. For a breakdown of specific fees see the MU Basement Advertising Fee guidelines and pricing document located in the Memorial Union Basement.
Amount Updated Submitted By Banner Index Banner Index Title Activity Code Requester
$187.50 - $282.00/Ad Space 5/29/2025 Stephanie Pearse MUNLAN MUN - Memorial Union Lanes & Games Stephanie Pearse
 
 
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