Fee Criterion

Oregon State University may engage in the direct sale of goods and services to individuals, groups, or external agencies for fees only when those services or goods are directly and substantially related to the mission of the university which includes teaching, research, and public service.

Important guidelines and instructions to establish and maintain fees at OSU are provided below.

External Fee

External Fees are charges for goods and services provided by OSU to businesses, organizations, and individuals. These fees are subject to an annual public hearing process. Charges for such goods and services shall be determined by taking into account their full cost, including university overhead when applicable, as well as, the prices of such items in the marketplace. Supplies or additional expenses mentioned in the description of an external fee will be billed at the actual cost for OSU to obtain the product or service.

There are two periods when external fee proposals can be submitted. The deadline for these periods is mid-April for a July 1st effective date and mid-October for a January 1st effective date.

Internal Fee

Internal Fees are expected to recover the full costs of providing goods and services within the OSU community or to other Oregon University System institutions. This includes goods and/or services to grants and/or contracts. Supplies or additional expenses mentioned in the description of an internal fee will be charged at the actual cost for OSU to obtain the product or service. Transactions for internal fees are charged via OSU and Inter-Institutional Journal Vouchers.

Internal fees are reviewed annually for compliance with the Federal 2 CFR 200 – Uniform Guidance. Your unit business manager, Business Affairs, and Budget & Fiscal Planning Offices will help in setting appropriate rates based on allowable costs.

The main deadline for submitting internal fee proposals is mid-April for a July 1st effective date.

Course Fee

Laboratory or Course Fees are limited to institutional sale to students of equipment, materials, or ancillary services consumed by the student as a part of course instruction where the equipment or material is not readily available for purchase through the bookstore or other external source.

Approval will not be given for Laboratory or Course Fees that constitute a charge for the use of institution owned equipment, specimens, software licenses or other microcomputer application charges for goods or services, or other materials and supplies consumed in the instruction process, except for certain non-required physical education courses that involve use of non-state-owned facilities or expensive equipment.

Academic or administrative units begin the process of requesting a new course fee or revising an existing course fee by preparing an online course fee proposal via the online fee system. The proposal is then routed to the Course Fee Committee for review.

NOTE: Effective December 5, 2014, the Provost has asked that, in most cases, no new course fees or increases in existing course fees be approved at this time. New course fees for new activities (such as field trips) or entirely new courses for which similar fees already exist can be considered.

There are three periods when course fee proposals can be submitted. Summer and Fall course fee proposals must be submitted mid-February. The deadline for Winter term is mid-September and the deadline for Spring term is mid-December. Specific deadline dates will be emailed to Fee Book Originators.

Note: An ancillary service is a general term used to describe supplemental or related services associated with a course. Fees which contain this service as an expense will only be approved when the ancillary service is provided by a vendor external to OSU or by an OSU unit that is self-supporting (an auxiliary, a designated operation or a service center).

Additional Information
Fee System Instructions
FIS 518 Sales of Goods and Services
FIS 519 Recharge Activities (Internal & External)
FIS 515 Designated Operations
FIS 516 Service Center Operations
FIS 517 Auxiliary Enterprises
FIS 101-01 Tuition and Fees
Board Standard 580-040-0010 Institutional Authority to Establish Fees and Charges
Oregon State University
Business Affairs-Financial Accounting & Analysis
100 Kerr Administration Building
Corvallis, OR 97331
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